Entering the Competition
1. The Guardian Shorts essay writing competition (the “Competition”) is open to UK residents aged 18 and over ("You", “Your”) subject to paragraph 2 below
2. Employees or agencies of Guardian News & Media Limited ("GNM", "We", “Us”) its group companies or their family members, or anyone else connected with the Competition, may not enter the Competition.
3. By entering the Competition You accept these Terms and Conditions.
4. To enter the Competition, You must send Us your essay of between 4,000 and 6,000 words on the theme of “Protest” as described in the Competition announcement on the Guardian Shorts website (www.guardianshorts.co.uk). All entries must be in written in English and uploaded via the Competition page on the Guardian Shorts website as an MS Word document (either .doc or .docx). All compulsory fields (including but not limited to name, contact details and a synopsis) must be completed. Subject to the provisions of paragraph 12, non-text elements may be included (including but not limited to illustrations, photographs, charts). There is a file size limit of 5MB for each entry.
6. You are responsible for the cost (if any) of sending Your Competition entry to Us.
7. Only one entry is permitted per person.
8. The Competition opens at 00:01 on 16 January 2013 and closes at 23:59 on 31 March 2013. Entries received outside of this time period will not be considered. GNM reserves the right in its absolute discretion to extend the closing date where the entries received are not of sufficient quality.
9. You own the copyright to Your Competition entry as its author.
10. By submitting an entry to the Competition, You give GNM:
a. Permission for Your Competition entry to be published on GNM websites including but not limited to guardian.co.uk (“GNM Websites”), and You grant GNM a non-exclusive, royalty-free, worldwide licence to use and publish Your Competition entry in electronic format (including on GNM Websites) and hard copy (including in GNM publications) for purposes connected with the Competition, and to adapt the entry to enable such publication, and You hereby irrevocably waive, for the benefit of GNM, all moral rights in the entry to which You are entitled; and
b. The right to use your name and county of residence for the sole purpose of identifying You as the author of Your entry and/or as the winner of the Competition. GNM shall credit You as the author of Your Competition entry should We publish it on GNM Websites
11. One Competition entry shall be selected as the winning entry in accordance with the process outlined below. The winning entry shall be published as an individual title, provisionally entitled “Protest!” (hereafter referred to as the “Title” within these Terms and Conditions), in the Guardian Shorts series of ebooks. The winning entry may, at GNM’s sole discretion, be edited/adapted in a manner that GNM deems necessary and/or appropriate prior to publication as the Title in accordance with paragraph 19. However, the Competition entrant who submitted the winning entry shall be acknowledged as the Title’s author. Subject to paragraphs 8, 19 and 22, the Title shall be first published in the Guardian Shorts series between 1 August 2013 and 31 December 2013 and shall continue to be available for purchase by the public for a period of 2 (two) years from the date of first publication as a Guardian Short ebook. In addition to the rights and permissions granted in the preceding paragraph, in the event that Your Competition entry is selected as the winning entry You:
a. Grant to GNM an exclusive, worldwide licence for a period of 2 (two) years starting from the date of first publication of the Title as a Guardian Short ebook to publish, republish and retail Your Competition entry in electronic format and hard copy, and to adapt Your Competition entry for such publication, and You hereby irrevocably waive, for the benefit of GNM, all moral rights in the entry to which You are entitled; and
b. Grant GNM permission for the Title to be retailed as part of the Guardian Shorts series of ebooks in a manner and at a price of GNM’s choosing; and
c. Grant permission for the Title to be designed, presented and promoted in a manner of GNM’s choosing; and
d. Shall receive a royalty at the rate of 50 (fifty) per cent of net receipts (being monies received after VAT and after retailer discount) in respect of all sales of the Title, which will be paid biannually within 3 (three) months from 31 March and 30 September in each year that the Title is sold by GNM; and
e. Shall be acknowledged as the author of the Title.
12. Your entry must be Your own work, must not be copied, must not contain any third-party materials and/or content that You do not have permission to use and must not otherwise be obscene, defamatory, distasteful, offensive or in breach of any applicable law or regulations, or breach any confidentiality obligations owed by You to third parties. If We have reason to believe Your entry is not Your own work or otherwise breaches this paragraph 12, then We may not consider it and may disqualify it.
13. We may disqualify Your Competition entry for the following reasons: Your entry does not comply with these Terms and Conditions; You are not eligible to enter the Competition; or You cannot be contacted. In the event of disqualification, We may select a new winner in accordance with the selection process outlined below.
14. Your entry must be a work of non-fiction and any facts, statistics or similar quoted in Your entry should be accompanied by appropriate references.
Picking the winner
16. When choosing the winner the judges will be looking for originality, quality of writing and the ability of the author to convey the political context of the protest.
17. The judges will select the winning entry on or after 30 June 2013. The judges’ decision is final and no correspondence will be entered into.
18. There will be one winner. The winner will have their Competition entry published as a Guardian Short under the conditions set out in paragraph.
19. The winner agrees that prior to publication as a Guardian Short, their Competition entry may be edited according to the normal standard of Guardian Books, including adapting spelling and style to Guardian house style. In the event that any material editorial changes are deemed to be appropriate, the Guardian Books editor shall notify the winner and the winner agrees to make any changes reasonably requested within a period of one month of being notified of the desired changes.
20. The winner will be notified by email by GNM on or before 1 July 2012, subject to GNM’s right to extend the Competition closing date in accordance with paragraph 8 and GNM’s right to decline to select a winner in accordance with paragraph 22. If GNM decides to exercise these rights in accordance with paragraph 8 or 22 then entrants to the Competition shall be notified via an announcement on www.guardianshorts.co.uk, which shall include any amended closing date for the Competition. If the winner does not respond to GNM within 28 days of being notified of their win, the winner’s prize will be forfeited and GNM shall be entitled to select another winner in accordance with the process described above (and that winner will have to respond to notification of their win within 28 days or else they will also forfeit their prize). If a winner rejects their prize or the entry is invalid or in breach of these terms, the winner’s prize will be forfeited and GNM shall be entitled to select another winner.
21. The name and county of the winner, in addition to the winning entry, will be published on www.guardianshorts.co.uk within 3 months of any editorial changes requested pursuant to paragraph 19 being satisfactorily completed.
22. We retain the right to decline to choose a winner if the judging panel feels that there are no entries that fulfil its quality requirements
23. The prize is non-exchangeable, non-transferable and not redeemable for any other prize.
24. GNM reserves the right to substitute the prize with an alternative prize of similar value in the event that the original prize offered cannot be awarded.
Some other rules
25. Entries on behalf of another person will not be accepted and joint submissions are not allowed.
26. GNM accepts no responsibility for entries that are lost, delayed, misdirected or incomplete or cannot be delivered or entered for any technical or other reason. Proof of delivery of the entry is not proof of receipt by GNM.
27. The name and county of the winner can be obtained by sending a stamped, self-addressed envelope to the following address: Guardian Shorts essay writing competition, Guardian Books, Guardian News & Media Limited, Kings Place, 90 York Way, London N1 9GU.
28. No purchase is necessary.
29. The winner may be required to take part in promotional activity related to the Competition and the winner shall participate in such activity on GNM’s reasonable request. The winner consents to the use by GNM and its related companies, both before and after the closing date of the Competition for an unlimited time, of the winner’s voice, image, photograph and name for publicity purposes (in any medium, including still photographs and films, and on the internet, including any websites hosted by GNM and its related companies) and in advertising, marketing or promotional material without additional compensation or prior notice and, in entering the Competition, all entrants consent to the same.
31. The Promoter of the Competition is Guardian News & Media Limited whose address is Kings Place, 90 York Way, London N1 9GU.
32. Nothing in these Terms and Conditions shall exclude the liability of GNM for fraud or fraudulent misrepresentation, or for death or personal injury resulting from its negligence.
33. GNM accepts no responsibility for any damage, loss, liabilities, injury or disappointment incurred or suffered by You as a result of entering the Competition or accepting the prize. GNM further disclaims liability for any injury or damage to Your or any other person’s computer relating to or resulting from participation in or downloading any materials in connection with the Competition.
34. GNM reserves the right at any time and from time to time to modify or discontinue, temporarily or permanently, this Competition with or without prior notice due to reasons outside its control (including, without limitation, in the case of anticipated, suspected or actual fraud). The decision of GNM in all matters under its control is final and binding and no correspondence will be entered into.
35. GNM shall not be liable for any failure to comply with its obligations relating to this Competition where the failure is caused by something outside its reasonable control. Such circumstances shall include, but not be limited to, weather conditions, fire, flood, hurricane, strike, industrial dispute, war, hostilities, political unrest, riots, civil commotion, inevitable accidents, supervening legislation or any other circumstances amounting to force majeure.
36. The Competition and these Terms and Conditions will be governed by English law and entrants to the Competition submit of the exclusive jurisdiction of the English Courts.